Tag Archives: ohs consultant melbourne

Writing a SWMS

Here’s 6 steps we use when writing Safe Work Method Statements (SWMS).

1. Title Page

When preparing the title page of a SWMS it is important the following information is available to the reader.

Work Activity
Project Name
Project Address
Client
Persons involved in the development & Approval of the SWMS
Company Name
Company Address
Company ABN
Equipment Used
Training/Licensing
Hazardous Substances
Permits to Work
High Risk Work
PPE Required
Legislation/Standards Referenced when preparing document

2. Risk Matrix

A SWMS should contain a risk matrix that outlines how the hazards will be assessed and rated in terms of consequence and likelihood and what each rating corresponds to in a matric table.

Step 1. – Identify the credible consequence for each unwanted event
Step 2. – Determine the likelihood of the event occurring and it resulting in the consequence
Step 3. – Utilise the risk matrix to identify the risk and risk rating.

3. SWMS Body

The body of the SWMS should be tabular in form and contain the following headings

Activity Step – 1,2,3,4 etc.
Activity Process – Job Planning/Induction, Initial Site R.A, Delivery of Materials

Possible Activity Hazards – Crush injury from plant collisions, Impact injury from falling loads, Electrocution via Overhead Lines etc.

Initial Risk Score – The corresponding risk score for the hazard, before controls, from the matrix as calculated by the person preparing the SWMS

Control Measures – What measures are being taken to reduce both the consequence and likelihood of the risk. Control measures should be identified in line with the hierarchy of control. Elimination – Substitution – Engineering – Admin – PPE

Residual Risk Score – The corresponding risk score for the hazard, after controls, from the matrix as calculated by the person preparing the SWMS

Control Responsibility – Who has the responsibility of implementing the controls

4. SWMS Work Team Sign On

All employees involved in the works activities must sign onto the SWMS document to acknowledge:

They have been given the opportunity of SWMS input
Read and agree with the contents
Agree to use and work kin accordance with the SWMS
Will stop immediately if the SWMS cannot be followed

This section is usually tabular in form and with the following headings:

Employee Name
Employee Signature
Date

5. SWMS Amendments Page

A blank SWMS body page with the same headings as the SWMS body above should be available in the rear of the SWMS or at the end of the SWMS initial body to allow for additional/variation work activity SWMS input.

6. SWMS Amendments Work Team Sign On Page

All employees involved in the additional/variation works must review the amended SWMS section and sign on to the SWMS amendment sign on page.

Posted By: Cathal Uniacke – cathal@custodiansafety.com.au

Safety Culture – Where to Next?

Current State & Use of SWMS

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The Safety Institute of Australia (SIA), with support of RMIT University conducted a seminar on safety in the construction industry. As with last year’s event Safe Work Method Statements (SWMS) dominated the conversation. The frustrations expressed by the crowd were the same as last year – SWMS are demanded for tasks they are not legally required for, they are too big and complex, they are rarely read, they are rarely reviewed and they are written only in English.

It seemed that the audience was waiting for a directive from government on SWMS but the seminar had no speakers from OHS/WHS regulators.

There is little evidence at the moment that SWMS work as intended for non-high risk work although research done recently by Paul Breslin, HSE Manager at Brookfield Multiplex indicates that when SWMS are workable and effective workers like to use them.

The audience also heard how while SWMS are being used for within the construction sector for almost ‘everything’ other sectors with high risk works like manufacturing seem less bound up by SWMS and more on traditional SOP’s for a range of activities. This indicates that the significance of SWMS in construction is high but not a big issue outside of the sector explaining the lack of attention by the regulator.

There has been some voice for moving the current focus of safety in the construction industry away from SWMS and onto the hierarchy of control. This was not discussed at the recent SIA seminar.

Change on the issue of SWMS will only occur when people say no to the demand for SWMS outside their original design and legislative requirement.

The lack of change on the SWMS issue, particularly in Victoria, is a result of everyone waiting for someone else to take the lead on the issue, and no one is. It is possible that Victoria is feeling uncertain, wayward and leaderless given that its Government has chosen to miss the boat on OHS/WHS harmonisation.

Posted By: Cathal Uniacke – cathal@custodiansafety.com.au

4 Reasons Businesses Invest in OHS

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Ethics

It may come as warm and welcome information that in the current Australian business world of high insurance premiums, active and aggressive workplace safety watchdogs and militant and uncompromising worker unions the number one reason our OHS consulting services have been utilised by businesses is the business owners and managers desire to keep their employees and persons under their control safe when at work and ensure they return home to their families and loved ones in the same condition as they left.

Pro-Active Workplace Safety Enforcement Body

Australia and in particular Victoria where we conduct majority of our consulting is home to a very proactive workplace safety enforcement body, Worksafe. In times of high employment, job creation and job growth an efficient and effective workplace watchdog is paramount.

However, as an employer the outcomes of OHS related enforcement notices, fines and court action against businesses can be extremely detrimental to ongoing business, growth and development and can leave a lasting black mark against any business.

Injury Claims Resulting in Increased Insurance Premiums

In business protecting the downside is of key importance. Insurance cover against potential financial losses due to property damage, theft, legal proceedings or worker injury claims is essential.

However lodging insurance claims and in particular worker injury claims which are known to spiral upwards in costs and continue for long periods can have knock on effects with regards to future insurance premiums paid by businesses.

This is due to algorithms being created by the insurance companies for each claim and tagged to the claimant (business). As a business grows so too do the algorithms/s meaning the businesses insurance premium also increases.

Threat of Industrial Action by Unions

Australia and in particular Victoria where we conduct most of our consulting is home to some of the most militant and uncompromising unions. Unions can at times when they are not being heard look to pick holes and find gaps in businesses operating procedures and service equipment with regards to OHS and use these instances of ‘non-compliance’ as political leverage in an attempt to be better heard.

It is important that businesses commence works and maintain works while keeping up with all OHS procedures during operations and maintaining all plant and equipment required during services so to reduce the likelihood of unions focusing on OHS related holes or gaps in their business operations and causing what are sometimes unnecessary delays.

For smart businesses it’s not about the costs of effective OHS management systems and procedures, it’s about the costs of not having effective OHS management and procedures.