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What Nobody Told Me – Working From Home

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OHS, OHS Melbourne, Ergonomics, OHS Consultant

While working at home may be a new concept for some industries and job roles many employers have been adopting and implementing work from home employment agreements since cloud computing and high speed internet have become common place within industries.

With the recent uptrend in working from home even before the COVID-19 came about there have been some experience based learning’s that we can share with you. If adopted with the right attitude working from home does provide opportunities for business improvements and may result in some innovative new practices within businesses moving into the future.

Establishing a Routine

It is important that you keep yourself in a regular morning routine so that your in the right frame of mind for work. i.e. shower, get dressed for the day, eat breakfast just as if you were leaving the house to go to work.

Those lucky enough to have a spare room or enough space for a dedicated workstation should set up a workstation in these areas. As much as possible try and minimise distractions, ensure comfortable seating (more on this later) and have natural light. Try to avoid working in the same space as where you sleep.

Create a schedule just as you would at work and take regular breaks. Hand out the washing, walk around the block or just make a coffee or cup or tea, all of these things will refresh your mind. Also, it is important to ensure all persons living with you are aware that you work from home and some house rules or structure are set that all persons can respect.

Ergonomic considerations

It is important to ensure your workstation is set up safely in order to reduce aches and pain associated with working at a desk.

We assist companies manage this workplace safety issue and have developed a workstation self-assessment form to guide managers and persons undertaking work at desks to implement adequate controls to reduce risks. We are happy to share this resource with you: Workstation Self-Assessment

When working off a laptop of using a non-height adjustable chair you may need to be creative. Some of the ‘out side the box’ controls listed below may be of use to you.

  • Access an external wireless keyboard and mouse to increase posture flexibility
  • Raise your screen to eye level
  • Introduce a sit stand desk or duel screen
  • Use pillows or a rolled up towel to provide lumbar support
  • Increase your chair height
  • Placing a stool on the ground so your feel have a surface to rest on

 Mental Health

One of the most underestimated challenges when working from home is mental health and the often unexpected sense of isolation people can feel. We humans are a social species and need to feel connected.

While you wont have the coffee machine or water cooler for 5 minute chats when working from home there are other ways of staying connected. Here are a few ideas:

  • Scheduled work team conference calls with video where possible
  • Sychronised coffee or lunch breaks with work colleagues
  • Work group Whats app, Facebook Messenger or just plain old group texts

Our Working From Home Support Services Include:

  • Remote workstation assessments including interviews or video call sessions.
  • Working from home policies and procedures
  • Setting up your workstation procedure

Posted By: Cathal Uniacke – cathal@custodiansafety.com.au

ISO 45001 OHS Management Standard – Whats New & Why Change?

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45001, OHS, OHS Management, Management Standards

After the much anticipated wait the ISO 45001 Occupational Health & Safety management standard has been published by the International Standards Organisation and adopted by the Australian and New Zealand standard body.

We are seeing businesses across a range of industries here in Australia start to transition there OHS management systems to the ISO 45001 management system standard with a view to the eventual migration from AS/NZS 4801 to ISO 45001.

Whats New?

There are a lot of new changes to how a company manages there OHS in accordance with the ISO 45001 standard but for practicality I have detailed some of the key new aspects below.

  • Consistent language and increased compatibility with other standards
  • Defining context of the organisation including understanding & needs & expectations of relevant parties
  • Leadership & Commitment
  • Planning – Identification of Risks & Opportunities associated with OHS
  • Management of Change
  • Outsourcing & Contractors
  • Continual Improvement
  • Communication – Now requires worker consultation and worker participation in the decision making process

Why Change?

In comparison to the AS/NZS 4801 management standard the ISO 45001 OHS management standard is a OHS management system standard rather than and OHS work processes standard and integrates seamlessly with the new ISO 9001 Quality standard and ISO 14001 Environmental standard.

The ease of which ISO 45001 can be integrated into any existing certified Quality or Environmental management systems and associated costs savings in both internal staff and consultant time add a lot of weight to the pro ISO 4500 migration argument. When you also consider the fact that AS/NZS 4801 is likely to be discontinued in the future the argument for migrating to ISO 45001 is further supported.

In addition to the above reasons for change unlike AS/NZS 4801 which is only recognised in Australia and New Zealand the ISO 45001 standard is internationally recognised which is ideal for Australian businesses trading internationally.

Posted by: Cathal Uniacke – cathal@custodiansafety.com.au

2016 Australian Workplace Fatalities

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OHS, OHS Consultant, OHS Consultant Melbourne

Safe Work Australia’s latest worker fatality statistics identifies that 148 workplace fatalities have occurred from 1st January 2016 to 8th November 2016.

The below link will bring you to a numerical chart with industry breakdown:

http://www.safeworkaustralia.gov.au/sites/swa/statistics/work-related-fatalities/pages/worker-fatalities
Some notable industry trends are listed below:

Fatalities by Industry

  • Transport, postal & warehousing account for 35% of all workplace fatalities
  • Agriculture, Forestry & Fishing account for 23% of all workplace fatalities
  • Construction accounts for 15% of all workplace fatalities

Year on Year Comparisons

  • Transport, postal & warehouse fatalities are up 8% on 2015
  • Agriculture, Forestry & Fishing fatalities are down 22.7% on 2015
  • Construction fatalities are up 28% on 2015

Posted By: Cathal Uniacke – cathal@custodiansafety.com.au

Are You GHS Ready?

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OHS, OHS Consultant, OHS Melbourne

From the 1st January 2017 new labeling for workplace hazardous chemicals is required.

The Globally Harmonised System (GHS) of Classification and Labelling of Chemicals (GHS) is a United Nations initiative that standardises chemical classification, labelling and safety data sheets (SDS) for use in workplaces internationally.

To meet the new requirements manufacturers and importers of hazardous chemicals will need to reclassify their products, relabel them and prepare new safety data sheets.

To meet the new requirements manufacturers and importers of hazardous chemicals will need to reclassify their products, relabel them and prepare new safety data sheets.

The GHS changes include using a common set of pictograms, signal words, hazard statements and precautionary statements for labels and SDS to communicate information about a chemical to the user. It covers physical, health and environmental hazards.

For persons conducting a business or undertaking, essential tasks for GHS readiness include:

  • reviewing current inventory holdings for GHS compliant and non-compliant stock
  • allowing holdings of GHS non-compliant stock to run down
  • ensuring all new purchases are GHS compliant
  • reviewing SDS to ensure hazard management practices are in place
  • ensuring workers are aware of the new labelling system and SDS.

In WA, VIC & ACT the GHS classification has not been mandated yet but the hazards associated with using  chemicals still need to be communicated to workers and companies in the aforementioned states may be wise to implement the changes now to keep up with the rest of the country.

Posted by Cathal Uniacke – cathal@custodiansafety.com.au

What Nobody Told Me – SWMS Vs JSA

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SWMS, JSA OHS Consultant

When working with clients time and time again we are asked to clarify when a task requires a Safe Work Method Statement (SWMS) or a Job Safety Analysis (JSA) and what is the difference between a SWMS and a JSA.

With that in mind I have prepared the below comparison table which helps to identify when each type of document should be used and what the differences between the documents are.

SWMS

JSA
Must be in place for tasks involving high risk work as per the OHS Regulations Should be in place for tasks that do not involve high risk work
Should include legislation, codes of practice and Australian standards referencing Does not need to include legislation, codes of practice and Australian standards referencing
Should include the address and ABN of the company submitting the SWMS Does not need to include the address and ABN of the company submitting the JSA
Should include a risk matrix where no two risk scores repeat themselves. (5×5 matrix – 1-25 risk scores recommended) A basic risk matrix is required (3×3 – H,M,L matrix is acceptable)
Should include required training, equipment, hazardous substances, PPE and permits required to complete the task in specific requirement identification sections. Should include required training, equipment, hazardous substances, PPE and permits required to complete the task in the risk control measures sections.
Job step, task process, possible hazards, initial risk score, risk control measures, residual risk score and control responsibility should be detailed. Task process, possible hazards, risk control measures, control responsibility and risk score should be detailed.
Additional blank sections should be included in the rear of the document in the event that the task changes and additional safety control measures are required. Additional blank sections should be included in the rear of the document in the event that the task changes and additional safety control measures are required.
Must be communicated to and signed by all persons undertaking the listed tasks. Must be communicated to and signed by all persons undertaking the listed tasks.

 

I expect the workplace debates on whether a task requires a SWMS or a JSA to rage on into the future but I hope readers of this basic comparison can identify what type of risk control tool they should be using and what the document should include.

Posted By: Cathal Uniacke – cathal@custodiansafety.com.au

 

How Good Does it Feel to Give?

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health and safety, OHS, WHS, occupational health and safety

The Australian Red Cross Blood Service are running a campaign aimed at small businesses and company’s to help meet the constant demand for blood donations.

The campaign is called RED25 and Custodian Safety Services have proudly registered to become one of the many Australian businesses encouraging clients, friends and family to donate blood and share in the feel good emotions that saving lives through blood donation gives.

Donating blood is obviously at the discretion of the individual donor but take it from my own personal experience that it feels good to give back to the very community that has helped Custodian Safety Service become a vibrant and growing OHS Consultancy. Maybe you may feel the same?

For information on how to register in Custodian Safety Services RED25 group or on how to become a blood donor contact Cathal on the details listed in this website or visit https://www.donateblood.com.au/red25/join-group and follow the on screen instructions.

Posted By: Cathal Uniacke – cathal@custodiansafety.com.au

 

What Nobody Told Me – OHS Don’ts

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index

Don’t conduct high risk tasks without written work methods

Australian OHS/WHS law identifies area of work that is classified as High Risk. Where work carried out by companies comes under the category of high risk, written work methods with sequential task identification, associated hazards, initial risk ratings, controls, residual risk rating and a responsible person must be prepared and in place. The document is commonly referred to as a Safe Work Method Statement.

Don’t ignore accidents resulting in injury no matter how minor they may appear

Minor accidents resulting in injury if left untreated can escalate. If insurers are not notified of injuries they may not accept the claim meaning the company may have to cover the costs themselves. Employers also have a duty to report accidents that are classified as ‘serious’ under Worksafe guidelines to Worksafe for further investigation and follow up action consideration. Failure to report accidents is an offense and can result in considerable fines and penalties.

Don’t presume materials or equipment has adequate safe working load capacities

Materials and equipment safe work load capacities can vary depending on the manufacturer and the place of manufacture. Although materials and equipment from different manufacturers may look the same the safe working load capacities can vary so the specific specifications should always be checked prior to use.

Don’t skip plant or equipment servicing, maintenance or inspection intervals

Australian OHS/WHS law outlines that all plant & equipment must be maintained. It is important that companies with the responsibility of maintaining plant and equipment develop maintenance schedules and conduct maintenance as per the manufacturer’s guidelines.

Don’t develop detailed OHS procedures, plans & written work methods and not inspect and maintain them throughout the job

Companies place a lot of focus on OHS management in the preliminary or pre-start stage of projects and this focus can often times ware off as the works progress. It is important that project teams keep their focus on OHS management as works progress and not just at the start when the OHS management documents are being developed.

Posted by: Cathal Uniacke – cathal@custodiansafety.com.au

 

What Nobody Told Me – OHS Do’s

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OHS Consultant, OHS Melbourne

Conduct Company Inductions

The OHS/WHS Acts of all states require that employees are provided with information with regards to the job they will be undertaken. The best time to do an induction is the time directly before the employee start work. It’s also a good idea to do other pre-start tasks like tax and payment details collection and the issue of any specialised work equipment.

Prepare & Communicate Written Work Instructions

The OHS/WHS Acts of all states require that employees are provided with instruction with regards to the job they will be undertaking. When taking into account the what both the employer and the employee needs to get out of work instructions the most appropriate way to manage the process is through the preparation and communication of written work instructions.

Have an Accident Reporting System

Employers have a duty to record & report accidents under workplace laws or alternatively face legal action. Employers also have a duty under agreements with insurers to record and report accidents or face there insurance cover being declared null and void by the insurer. It is important that an accident reporting system is in place and properly implemented.

Have a Risk Management Procedure

Employers are required under the OHS/WHS to provide employees with a safe place of work. Arguments between builders, contractors and employees occur every day in Australian workplaces as to what exactly a safe place of work is? In order to manage the process of managing risks and to help provide a safe place of work a risk management procedure should be in place and properly implemented.

Have a Competent Person Regularly Inspect Work Areas

Workplaces change. No matter how well managed work processes are or how well the procedures are implemented the fact is materials are brought out/in, rearranged or redeveloped. Having a competent person available to regularly inspect the work area for risks can greatly reduce the likelihood and consequences of an accident/incident occurring.

Posted by: Cathal Uniacke – cathal@custodiansafety.com.au

How OHS Consultants Help Companies in High Risk Industries

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  • Contractors working for government/large organisations must submit OHS documents for pre-approval
  • Level of detail required by government/large organisations can be high
  • Contractors can find preparing the documents, frustrating, difficult & time consuming
  • The client can also find the process frustrating & time consuming
  • Contract pre-start difficulties can mean a bad start to a working relationship
  • Custodian Safety Services have the capabilities to prepare documents to what’s required of a fee for service basis
  • Custodian Safety Services have helped a number of contractors, often by referral via the large contractor, achieve document compliance and start the client off with a healthy working relationship.
  • This is a win/win scenario for all parties and we will continue to learn and develop this service offering in the future based on our experiences and strive to maintain our high level of success rate in the future.

How OHS Consultants Help Companies Manage OHS

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  • All employers have a responsibility to ensure their employees have safe access to work, safe equipment to work with and a safe system of work.
  • Where a builder or contractor is also a person in control of a business and undertaking (PCBU) they may have the responsibility for the safety of other company employees
  • While these issues are placed at the forefront of importance at contract commencement they often become less of a priority as the project progresses, schedules get busy and resources are stretched.
  • having a competent person available to regularly check and inspect that safe access to work, safe equipment to work with and a safe system of work are in place becomes even more of a challenge.
  • Custodian Safety Services have the technical capability to regularly check and inspect that safe access to work, safe equipment to work with and a safe system of work are in place.
  • Our clients have found the reports beneficial and value a ‘fresh pair of eyes’ and have found that they can manage OHS across a larger area.
  • We will continue to pitch and develop this service offering in the future based on feedback received and our own experiences.
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